bdswis

DGSD/NJI/5/4/2010/249

INSTITUTIONAL CAPACITY

The Outering Education Centre has a full secretariat comprised of Director of Programs (Secretary) Treasurer and Chairperson who ensure that all activities necessary for the effective delivery of project output and purposes are undertaken. The reporting system is made to Director who in turn report to the sponsors/collaborators and friends of organization that in turn report back. The Outering Education Centre (OEC) as a Community Based Organization (CBO), has full mandate shouldered by the appropriate existing Government of Kenya to carry out its programs in aid of the community, and the concerned facets of the community. For effective services, OEC has strength, capacity and capability to run its services effectively and competently.  The above staffs are also assisted by local communities and volunteers to ensure the delivery of the project objectives.

THE STRUCTURAL REPRESENTATION OF ORGANS OF OUTERING EDUCATION CENTRE AS A COMMUNITY BASED ORGANIZATION

 

 

EXECUTIVE  COMMITTEE

 

 

STRUCTURE, GOVERNANCE AND PROGRAMS

The Outering Education Centre has a workable structure and chart to aid in service delivery in dynamic community which needs accurate and quality services thereby minimizing unwanted and poor service delivery.

 

5.1 ACCOUNTING CAPACITY

Outering Education Centre keeps an account with cooperative bank of Kenya and Equity bank Kenya Ltd. All the statements of the accounts officer and copies of the statements surrendered to the auditing agencies and other project funding partners as well as Outering Education Centre members as required by the existing governing body(s) and Acts (by-laws). Also copies of these documents/receipts may be surrendered to willing-to-partner/friend basis.

6.0 MONITORING AND EVALUATION
The OEC has full responsibility and mandate to submit regular monitoring and evaluation report to concern bodies and organizations including the national governing body through established Ministry. We have distinct OEC organs responsible for proper management of the organization, both working with direct and indirect beneficiaries, conducting appropriate feasibility studies to assess the available individual/community needs; this in turn is tabled before the steering committee for scrutiny. OEC is also working on decentralization and increased supervision on short and long term activity operations by respective concerned individual/members.

The project will check on the realization of project’s objectives, giving internal and external monitoring and evaluation mechanism. The plan of action will be followed strictly and this will allow measurable indication of achievement to be identified thoroughly.


6.0 METHODOLOGY AND MONITORING PLAN.

Given that the project is in urban (slum-cum-semi slum) settings, it calls for an approach that encompasses the following;
a).    all-round involvement of the youths/students:- children/youth in education/learning sectors. in the capacity management sectors and in administration
b).    the said youth groups will then be made to understand the value and mission of the project, this is set to attract a wider visibility of the project in the area, support and ownership.
c).    all literature pertaining to dissemination shall be conducted in the locally understandable language (Kiswahili and English), and even the workshops and consultative meetings shall be run in these languages.
d).    during the project, OEC will be monitoring the levels of acceptability of the education drive, wider discussion of HIV/AIDS and other influential misfits in Community Based Organization (CBOs), religious sectors, schools (learning institutions).
e).    monthly descriptive and quarterly financial expense report(s) shall/is be rolled out and dealt with the office. Such report(s) shall/is open for scrutiny by any/all responsible stakeholders.
f).    through a follow-up initiative right up from individual to community basis

SUSTENABILITY STRATEGY.

The OEC committee members and friends of the organization, who have been running the project, shall keep the project running once the funding is delayed or on the basis of impromptu approach for the betterment of the students and the stakeholders including partners locally and internationally.

TRANSPARENCY AND ACCOUNTABILITY.

This is and still will be an exampling setup in the area and will attract many organizations, faith based, and community based to team up and cohesively sustain it for the betterment of the current and future humankind development. OEC is committed to its beneficiaries and the findings and management is done on the table with everyone offered freedom to contribute without form of negative contradictions.

ADMINISTRATION & MANAGEMENT) INTERNAL ORGANIZATION STRUCTURE

Generally, the enroute arrangements are based on mutual understanding, transparency, networking and collaboration in all areas of development plans and delivery services. Whatever/whichever has been set up as an action plan, a solution and a direct involvement of the committee to plan and put everything in order has been fulfilled. Any money received by the institution/organization has to be fully discussed before any withdrawal is made and at least two (2) senior Executives (Secretary/Director, Chairperson and Accountant/Treasurer) have to withdraw as per the directive of the other committee in collaboration with other stakeholders where necessary.
For buying anything for the project or budgeting, every member must get involved, that is, two or three people may go to buy/purchase materials.

 

 

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